The Girl Scouts of Silver Sage Seek Floor Project Donation. Can You Help?

AGC Members, we have recently been contacted by the Girl Scouts of Silver Sage.  They are looking for some help with the replacement of their main lodge at Camp Alice Pittenger in McCall, Idaho.  You may view the project in our Online Plan Room, and read about the organization and project below.

Summary

Girl Scouts of Silver Sage seeks the supply and installation and/or in-kind services to replace the 20-year-old lodge floor in the kitchen area of its main lodge at Camp Alice Pittenger. A new floor is needed in order to provide counselors, kitchen staff and other visitors with a safe work space that will be both sanitary and aesthetically pleasing. Repairs and updates to Camp Alice Pittenger are vital to ensure all campers, staff and visitors have a safe, hygienic and enjoyable camp experience.

Camp is a fundamental component of Girl Scout programming. All of the activities at Girl Scout camp directly translate into concepts like confidence, self-discovery, character and courage. Girl Scout camp allows girls to grow their self-esteem and social skills by interacting with peers of various economic and social backgrounds. The camp environment offers girls a unique combination of fun, adventure, friendship and community.

Camp Alice Pittenger is located off Payette Lake in McCall, Idaho. Every year, more than 850 Girl Scouts and adult volunteers from southern Idaho attend at least one camp session during summer months (June - August). An additional 400-500 Girl Scouts, volunteers and various members of the community rent Camp Alice Pittenger for events during the off season (September­-May).

Girl Scouts of Silver Sage believes that all girls in our council should have access to camp, thus we offer very affordable camp rates. This, however, creates a budget deficit of approximately $55,000 per year, as costs for food, supplies and equipment continue to rise. In addition, we offer camp scholarships to low-income girls. Last year we provided nearly$13,000 in camp scholarships to low-income girls.

In order to continue to offer camps at an affordable rate, and to offer scholarships to those in need, we require the financial and in-kind assistance of local businesses and individuals to help us keep up with camp repairs and maintenance.

By replacing the worn kitchen flooring with sturdy commercial grade flooring, it allows both Girl Scouts and members of the community to enjoy a safe, sanitary environment that enhances the outdoor experience.

Proposal Guidelines and Requirements

This is an open and competitive process.

Proposals must be received by May 2, 2016

The proposal must contain the signature of a duly authorized office or agent of the company submitting the proposal.

If you wish to submit alternate solutions, please do so.

The price quoted should be inclusive.  If you price excludes certain fees or charges, you must provide a detailed list of excluded fees with a complete explanation of the nature of those fees.

If the execution of work to be performed by your company requires the hiring of sub-contractors, you must clearly state this in your proposal.  Sub-contractors must be identified and the work they will perform must be defined.  In your proposal please provide the name, address and EIN of the sub-contractor.  All contractors must provide copies of their Liability Insurance.  The Girl Scouts of Silver Sage Council will not refuse a proposal based upon the use of sub-contractors; however, we retain the right to refuse the sub-contractors you have selected.

Provisions of this RFP and the contents of the successful responses are considered available for the inclusion in final contractual obligations.

Contract Terms

The Girls Scouts of Silver Sage will negotiate contract terms upon selection.  All contracts are subject to review by Girl Scouts of Silver Sage Council legal counsel, and a project will be awarded upon signing of an agreement or contract, which outlines terms, scope, budget and other necessary items.

Purpose, Description and Objectives

Purpose

Girl Scouts of Silver Sage seeks the supply and installation and/or in-kind services to replace the 20-year-old lodge floor in the kitchen area of its main lodge at Camp Alice Pittenger. A new floor is needed in order to provide counselors, kitchen staff and other visitors with a safe work space that will be both sanitary and aesthetically pleasing. Repairs and updates to Camp Alice Pittenger are vital to ensure all campers, staff and visitors have a safe, hygienic and enjoyable camp experience.  The building is currently only used during the summer months, but may be utilized for winter camping in the near future.

Description

The commercial kitchen within the main lodge at Camp Alice Pittenger is comprised of a food preparation area with stove, refrigerators and sink, pantry area with fixed shelving, and a dinner service prep area and dishwashing area.

Kitchen area:  approximately 600 square feet

Pantry area: approximately 255 square feet

Dinner prep/Dish wash: approximately 290 square feet

Total area: approximately 1,145 square feet

Contractor shall provide minor floor preparation of substrate, installation of ½” plywood sheeting and install a commercial grade sheet vinyl and that can withstand the temperature fluctuation associated with an unheated, building construction in McCall Idaho.  Products such as Altro Stronghold with a 6” vinyl wall base or comparable products will be considered.  Contractor shall also provide assistance with the moving and temporary relocation of kitchen equipment during the flooring installation process.

Objective

The primary objective is to create a safe, hygienic and enjoyable camp experience.  A facility that will be both sanitary and aesthetically pleasing for campers, staff and visitors to feel confident in the quality of their experience.

Timeline

  • Proposals are due not later than 12:00 pm/noon MST, May 2, 2016.
  • Proposals will be evaluated immediately thereafter.  During this time, we may require interviews at our office with our evaluation team on or about May 6, 2016.  You will be notified of this request.
  • The name of the candidate firm who has been selected will be decided on or about May 27, 2016.
  • Negotiations will begin immediately with the successful candidate and should conclude no later than June 30, 2016.
  • All other candidates will be notified on or about June 1, 2016.
  • The project must be scheduled by August 1, 2016.  Scheduled completion by September 30, 2016

Available Resources

This property is located approximately 3.3 miles from downtown McCall, ID, in Ponderosa State Park.  We will have access to the facilities as soon as weather permits.  We do have cabin structures and kitchen facilities on site if it is necessary for worker to spend more than one day on the project.

Qualifications

  • Provide current reference information from three former or current clients
  • Provide company profile, length of time in business and core competencies.
  • Provide current copy of Liability Insurance and W-9
  • Time frame for start of construction through competition of the project.
  • Terms and conditions
  • Manufacturer warranties and service warranties.

Why should you help the Girl Scouts?

Girl Scouts of Silver Sage Council is a girl-led, youth development organization based in Boise, Idaho. The council, along with a team of 2,300 local volunteers, delivers educational leadership programs that help build girls of courage, confidence, and character who positively impact the communities in which they live.

Girl Scout programming promotes critical thinking, problem solving skills and applied learning through an inquiry-based learning environment that helps girls explore passions and develop new interests.
Programs and activities are based on a national K-12 leadership curriculum and are designed to build self-esteem, integrity, a sense of community, and leadership skills--all of which enable girls to reach their full potential in school, in their personal lives, in their careers, and in their communities.

In addition to troop participation, there are special topic education programs that include STEM, business skill building, money management, environmental stewardship, anti-bullying, healthy living, and positive values, just to name a few. There are also service oriented travel opportunities in Idaho and abroad. Girl Scouts of Silver Sage currently serves 4,200 girls throughout southern Idaho.

An essential component of the Girl Scouts Leadership Experience is community service. Girls choose, manage, and participate in community service projects that benefit thousands of local families and individuals who are underprivileged, homeless, hungry, sick and/or disabled. Last year, Girl Scouts of Silver Sage performed nearly 269,000 hours of community service.

COMMUNITY NEED

The strength of a community depends on the strength of its youth. Yet many youth are not given the guidance and/or attention needed to develop to their full potential academically and socially during the formative years. Many of these youth become a strain on Idaho communities as they struggle in school or drop out, become entangled in the juvenile court system, and are oftentimes unemployed.

Youth organizations that focus on development inside and outside of school offer the leg up that many youth need, particularly low-income youth. Girl Scouts of Silver Sage Council is one of these organizations.

THE IMPACT IS CLEAR

Studies show that a safe, structured environment can help improve self-esteem and prevent high-risk youth behaviors. Girl Scouts of Silver Sage provides this environment.  According to the Girl Scout Research Institute (GSRI), The Girl Scout program helps prevent poor academics, risky behaviors, teen pregnancy, and entanglement in the juvenile justice system. More specifically, GSRI sites the following statistics:

 

-96% of Girl Scouts will never use drugs.

-90% of Girl Scouts will not participate in underage drinking.

-98% of Girl Scouts will not experience a teen pregnancy.

-99% of Girl Scouts will never appear in Juvenile Court.

-81% of Girl Scouts graduate from high school, earn bachelor’s degrees, and pursue related careers.
 

An investment in Girl Scouts is an investment in youth and an investment in our community. Please consider your support.  

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